event planning software Archives

Event Planning Conference Software

We often talk about event planning conference software on this blog. And it’s no secret that we are big fans of event planning conference software. Part of the reason that we often profile industry software is because we are always looking at new and innovative ways to help meeting planners plan, organize and execute their meetings and events successfully.

Event Planning Conference Software Allows the Meeting Planner to Focus on the Event Itself

It’s very easy to get lost in the organizing stage of a meeting or event. I’ve been in that position where I tend to focus more on organizing myself than actually getting the tasks completed. And sometimes when we think of an event that were organizing we start to feel stressed out because of all of the details that are required in order for the event to proceed successfully. You’ve heard the expression you can’t see the forest for the trees. Well event planning certainly fall into that category. What event planning conference software does is help you, the event planner, take a methodical approach to the event itself. Hopefully the goal is to relieve the stress that’s associated with the planning stages of the event.

I was impressed with a particular event planning conference software called “Sign Up 4“. In fact “Sign Up 4″ actually has four event planning conference software packages. The company was started by meeting planners (the first positive sign of a good product for the industry) in 1999 and, as their website states, their objective is to design, develop and deliver cost effective event management tools for event and meeting planners.

The Event Planning Conference Software Products from Sign up Four Include:

Event Management System – this software product allows planners to manage multiple meetings and events from a single dashboard. It allows the planner to create customized event websites with online registration and payment options. The report monitoring for attendee registration alone is valuable with this software.

Travel Management System – handles transportation logistics.

Spend Management System – incorporates accounting modules into the customize workflow design.

The Strategic Meeting Management Suite – this package encompasses the event management, travel management and spend management into one bundled package.

The goal of event planning conference software is to assist the planner in executing successful conferences or events. Software is particularly useful if the planner’s working with multiple events at once. It’s important to remember that when you’re considering event planning conference software it should be designed around what your specific needs are. While there are some common requirements for everybody each of us has specific needs based on our own workflow.

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Do You Use Event Planning Software

Software for event planning come in all shapes, sizes and colors. When one thinks of software we usually associate it with helping us do our jobs easier and more efficiently. And lately we’ve been hearing about this cloud-based software. For those of you wondering, cloud-based software means that the actual software sits on a remote server and you access it over the Internet. Of course the biggest plus to cloud-based software is that you can access it from virtually anywhere in the world – as long as you have an Internet connection.

What kind of event planning software do you use?

The answer to what kind of event planning software you use is directly related to what you’re using the software for. Naturally, many planners are looking for free event planning software. Free software does exist, just make sure it fits with the type of event planning that you do as there may be advertisers etc. they get displayed. As long as you don’t have a problem with that and or your delegates then I suggest you strongly consider as some of the best event planning software can be free or at very nominal cost.

Do you need software that can easily show you room setups (i.e. dinner functions, meeting setups, etc.) or do you need software were you can set up your program and store vendor information? As well, as a lot of the events are registration based, software that allows you to track registrations, send out reminder notices as well as collect fees, if any, is also very popular.

There Are Many Places to Look to Find Event Planning Software for You

In case you haven’t noticed many applications on the Internet today are offered to the end-user for free. Not that long ago we were used to paying a one-time fee or a small monthly subscription to use event planning software. Today it’s becoming more and more common that a lot of event planning websites offer the service to you for free. These websites are in the business of making money it’s just that they are doing it in different, non-traditional, ways.

Some websites that I would recommend you take a look at for their event planning software are;

EventPro Planner – EventPro Planner has event software for both vendors and planners. The website states that their event planning software is ideal for an event planner that needs to plan events at various venues, manage attendees or delegate registrations, manage boobs and exhibitors and create a complete and in-depth attendee and exhibitor itineraries. A look at their product page also provides a full list of offerings at a glance.

Cvent event planning software – we have talked many times in the past about Cvent here. They got their start as a registration software company and has since expanded to include vendor listings and additional cloud-based solutions for the meetings industry. Their event planning for planners provides free and unlimited access to their supplier network where they can submit RFPs (request for proposals) that can streamline event sourcing and site selection.

EventBrite – EventBrite prides itself as an industry leader for managing and promoting your events. It is free to use and you can have many events occurring with the one user account.

Grupio – for today’s mobile world Grupio is a smart phone application that makes attending an event that much more convenient. Grupio provides easy access to event information and enables attendees to interact with each other. The company has three different packages available with the standard package offering scheduling, sponsor and exhibit information, speaker profiles, push notification and SMS messaging, floor plans, banner ads and is easily integrated with Facebook and twitter.