Here at plananevent.org we’re always looking for innovative ideas and technology that helps a meeting and event planner do their job. Luckily for the meetings and events industry there is no shortage of creative people. We’ve often talked about event registration being a major component when planning an event. Trying to keep up with the logistics as an event is unfolding is a tough challenge that faces a meeting and event planner.
I recently got in touch with Justin Baer, the founder, of Check in Easy. Having been personally involved in the registration process before, I was impressed with Justin’s latest product, or rather app. It is a guest list and check-in app for iPad’s and iPhones.
So for this post we asked Justin to provide us with an overview of his Check In Easy app and how it will help a meeting and event planner.
Plan An Event (PAE) – Justin, what is the problem that your tools seeks to solve?
Justin Baer (JB) – The overall goal of the Check In Easy app is to make paper guest lists and those cumbersome clipboards a thing of the past. After all who wants to spend two hours after their event reconciling Excel spreadsheets to see who attended the event. As the app is a real-time application, anybody working the event will have instant information as to which guests have arrived (which is especially crucial for your VIP guests) and which guests you are still waiting on. Check In Easy’s guest list iPhone and iPad app makes it very easy, not to mention lightning fast, to check-in your guests. The notification feature will automatically send a text message or e-mail to the meeting and event planner when their special VIP guest arrives. It also makes reconciling an easy task with the touch of a button.
PAE – Who have you found to be the best audience?
JB – Basically any event that has more than 10 guests would benefit from our app. Special events, corporate parties and galas are some of the types of groups that have utilize our tool. I’ve even heard someone that is organizing a baby shower has used it. Basically it covers a wide range of groups and because our pricing model is scaled it allows a meeting and event planner for any size of group to take advantage of the app.
PAE – Justin what does your tool help a meeting and event planner do better?
JB – It allows a meeting and event planner to check-in guest in record speed as well as reconcile the attendees instantaneously. Our clients are also telling us that they can now eliminate staff at the door because the guest list app facilitates a much faster check-in.
PAE – I’m sure you get this question a million times but tell us how you feel your tool is different and better than the competition.
JB – First and foremost we pride ourselves in that our company servers are based in the US and their security protocols are the Fort Knox of guest list apps. Our clients, such as Google, the Guggenheim Museum and Tory Burch, are very sensitive about their proprietary lists. And I’m very pleased to tell you that they trust Check In Easy’s stable platform and servers. For example, when we checked in 2,600 Google employees for their holiday party this past December, we had 11 iPad’s all signed in to the same event and they scanned over 200 guest per minute. All with no download or app freezes. We’re very proud of this feature and we promote some of their testimonials on our website.
Our app is also very easy to use. Uploading the guest list and being ready for check-in can take less than 60 seconds.
Our pricing model is also about half of what our closest competitor charges.
Larger events may choose to use our boarding pass feature. This is where a meeting and event planner can upload their guest list and send attendees a boarding pass with the unique QR code that can be scanned at the door with our built-in scanner on iPhone or iPad.
PAE – Justin, what would you say is the single, coolest feature of your product?
JB – That would be the e-mail and text notification feature when a special guest arrives. As you know, it’s very important for a meeting and event planner to be kept up to date on their event and more specifically their VIP attendees.
We want to take this time to thank Justin for sharing this information about his company. So for a meeting and event planner that has an upcoming event, large or small, Check In Easy can help you make the check-in process the easiest part of your event. For further information, please visit Justin’s company site, Check In Easy and check out the demo video below. We’re sure that any meeting and event planner will find this app a valuable part of their event planning process.
- What Does An Event Planner Do? (plananevent.org)
- Event Planning Conference Software (plananevent.org)
- Event Planning Forms – Organizing Your Way to a Great Event (plananevent.org)
- The Planner’s View: Partnering With Your Event Planner (hospitality.cvent.com)